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The Village of Rantoul Freedom
of Information page is your source for everything
related to the Freedom of Information Act.
Below you can find the FOIA request procedures,
copy information, and fees. On the right
side of the page you can view the Contact
Info for your request. |
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- Non-exempt public records will be made
available for inspection and copying at
the Rantoul Municipal Building, Monday
through Friday, between the hours of 8:00
A.M. and 5:00 P.M., except on holidays.
Public records of the Rantoul Police Department
will be made available for inspection
and copying at the department’s
headquarters located at 109 E. Grove Avenue.
- All requests for public records must
be made in writing and should contain
the name, address, and contact information
for the requestor, as well as a description
of the records being requested. As a convenience,
the Village offers a FOIA request form
that may be filled out and returned to
the Freedom of Information Officer.
- Requests for all non-police department
records should be made to the attention
of the Freedom of Information Officer,
whose office is located in Room 102 of
the Rantoul Municipal Building. Requests
for police records should be made to the
attention of one of the Deputy Freedom
of Information Officers for the Police
Department.
- The Village will accept written FOIA
requests submitted in person, by U.S.
mail, by facsimile (217-892-4794) or by
e-mail MPGraham@village.rantoul.il.us.
- All non-commercial requests for public
records will be acted upon within 5 business
days of their receipt in the Freedom of
Information Office. Requests made for
commercial purposes will be acted upon
within 21 business days of receipt. It
is the policy of the Village of Rantoul
to give the highest priority to the processing
of any non-commercial requests.
- Occasionally, additional time may be
needed to process certain requests. In
those instances, the Freedom of Information
Officer will provide the requestor with
an official written notice extending the
compliance period to 10 business days.
- If the Village determines that more
than 10 business days will be needed to
completely fulfill a request, the Freedom
of Information Officer and the requestor
can agree in writing to an additional
extension.
- The Freedom of Information Act provides
that certain types of records may be exempt
from public inspection and copying as
necessary to protect legitimate privacy
or security interests. If the Village
determines that a requested record or
any portion of a requested record is exempt
under the FOIA, the Freedom of Information
Officer will provide the requestor with
a written notice of denial. Records containing
both exempt and non-exempt information
will be provided to the requestor with
any exempt material redacted.
- A requestor has the right to appeal
for a review of any denial in writing
to the Public Access Counselor of the
Illinois Attorney General’s office
within 60 days of receiving the denial.
The Public Access Counselor will review
all claims and issue an opinion within
60 days of receiving the request for review.
- A requestor also retains the right
to seek judicial review of any denial
in Champaign County Circuit Court.
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Inspection of public records,
except police records, will be conducted during
normal business hours at the Municipal Building.
Inspection of police records will be conducted
at the Police Department headquarters. As
a matter of convenience, the Village and/or
the requestor may request that inspection
take place in another location. The Village
may require that a Village employee or officer
be present during the inspection and may prohibit
the requestor from bringing bags, brief cases,
or other containers into the inspection room.
Documents which the requestor wishes to have
copied will be segregated during the course
of the inspection and, after the inspection
is complete, will be copied by a Village employee
or officer.
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Pursuant to the
FOIA, the Village has the authority to charge
reasonable fees to persons requesting copies
of public records. These fees are used only
to cover the actual costs of the reproduction
of public documents and are not designed to
recoup the costs of any staff time used in
researching or compiling records for inspection
or copying. As amended
by Resolution
No. 9-09-1081, the fee schedule for
copies of non-exempt public records is as
follows, effective January 1, 2010:
Paper Documents
8 ½” x 11” $0.15/page
8 ½” x 14” $0.15/page
11” x 14” $0.15/page
Microfilm $1.00/page
Certification $1.00/document
Compact Disc $5.00/each
Audio Tape $5.00/each
Fees for copies of oversized
documents, maps, blueprints, manuals, or
any other records which are to be copied
by an outside service will be based on the
actual costs incurred by the Village.
Copies of public records shall
be provided to the requestor only upon payment
of any charges that are due. For
black-and-white paper copies, the requestor
will be furnished with the first 50 pages
per request at no charge.
Additional charges may
be waived or reduced in any case where the
Village determines that a waiver or fee
reduction would serve the public interest.
A requestor may submit a request for waiver
or fee reduction to the Freedom of Information
Officer, who will take action on the waiver
request within 5 business days of receipt.
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